Business challenge
ZoolaTech needed to build a robust Enterprise Resource Planning (ERP) system tailored to its unique requirements. The system was to address the key pain points of the company:
- Efficient data management and avoiding data loss: The need to store historical data and utilize it effectively for business intelligence purposes.
- Reducing operational costs and avoiding human error: Manual processes across various departments led to increased operational costs and a higher likelihood of errors.
- User-friendly interface for employees: Employees lacked a user-friendly interface to access necessary information effectively and swiftly.
ZoolaTech approach
Over a period of two years, our team built a customized ERP system, addressing various aspects:
- Integrations: Seamless integration with third-party tools and platforms such as Jira, SignNow, Strava, and the company website
- Flexibility and customization: The ERP system was meticulously designed to accommodate the unique requirements, allowing for swift and easy adaptations to changing needs. The objective was to find a suitable equilibrium between creating a system that is overly flexible and one that is overly rigid.
- Functional modules: The ERP system includes modules for vacation management, invoicing, recruitment, HR management, billing, accounting, and an admin panel.
Key functional modules:
Vacation System: Streamlined process for requesting and managing leaves.
Invoicing System: Integrated with SignNow for efficient invoicing processes.
Recruitment System: Integration with Jira and the company website to streamline and automate recruitment processes.
Billing and Accounting Systems: Automated systems to manage billing and accounting tasks effectively.
Admin Panel: Centralized platform with different flows for administrative tasks.
For employees, ZoolaBeat provides:
- Quick resolution of work-related issues and access to contact details for relevant departments.
- Access to organizational structure and a clear hierarchy for improved transparency.
- Convenient management of vacation requests and visibility into payment details.
- Strava integration: Integration with Strava enables employees to engage in charity initiatives and gamification activities through ZoolaSport.
- ZooplaPortal Access: Employees have access to ZoolaPortal, facilitating access to news, policy information, benefits, and many more.
For managers, the system allows seamless switching between user and managerial interfaces for efficient oversight and decision-making.
Key integrations
Zoolabeat was seamlessly integrated with:
- Jira: For enhanced project management capabilities.
- SignNow: Facilitating electronic signatures for invoices and documents.
- Company website: Integration for recruitment automation processes and information dissemination
- Strava: For charity activities.
Value Delivered
The implementation of the customized ERP system resulted in:
- Operational efficiency: Automation led to a fivefold reduction in operational costs, while minimizing human errors across processes.
- Business insights: BI tools provided access to valuable business insights, enabling data-driven decision-making in HR, recruitment, finance, and business development.
- User-friendly interface: Employees benefited from a user-friendly interface, allowing them to quickly resolve work-related issues, access contact details, view organizational structure, and manage vacation requests effortlessly.
- Strategic alignment: Insights derived from the ERP system guided strategic decisions, aligning business practices with long-term objectives.
Client reporting enhancement: Automated reporting mechanisms provided clients with enhanced visibility into project progress and performance, fostering transparency and trust in client relationships.
