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Operations Assistant (LATAM)

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Our Vacancie

Location:

🇲🇽Mexico

Partner:

Zoola

Technologies:

Non-IT Admin

Seniority:

Senior

  • Overview

    ZoolaTech is a software development company with a goal to create the environment for ambitious and professional people, where they can bring ideas, take challenges, and grow together with like-minded people sharing the values of ownership, transparency and helping others.

    Zoola is our interpretation of Hebrew slang for a place that once found, one would never want to leave.

    We are the people who seek to develop. That's why we are always open to new, and promote constant knowledge sharing.

    We are the people who feel free. That's why we express our opinions openly.

    We are the people who care. That’s why we think of others and are always ready to help.

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  • Responsibilities

    Employee onboarding:

     -- collecting documents

     -- filling FTE files with pers. info, bank details report, preparation of insurance request, etc

     -- agreement preparation

     -- Operations Onboarding meetings with newcomers

    Communication with Legal and Finance Vendors

    Reports:

     -- Saving funds reports preparation – monthly basis

     -- Food vouchers reports preparation – monthly basis

    Processing invoices: recording and following up on invoices and payments

    Organization of business trips for employees + business trips’ reports

    Help employees resolve fin/legal issues

    Employee offboarding

  • We require

    ·        Candidate is independent, proactive, propose and push new initiatives

    ·        Communications: communicating clearly and articulately via email and phone with colleagues, clients, customers, suppliers and managers

    ·        Time management: juggling numerous duties, tasks and meeting strict deadlines

    ·        Customer service: dealing with employees, Vendors, etc in a positive, professional, friendly and helpful manner

    ·        Attention to detail: working with complete accuracy and spotting small mistakes and errors in spreadsheets, statements and reports before they turn into bigger issues

    ·        Computer literacy: competently using a computer and being able to get to grips with new accounting and finance software with ease

    ·        Background: 2-3+ years in an assistant role

    ·        English: at least Upper-Intermediate level

Join our team!

Send us your CV and we will contact you as soon as possible.

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